Stay Ahead of the Storm: A Property Manager’s Guide to Prep & Recovery

As a property manager, your proactive planning can make all the difference when severe weather strikes. Protect your residents, minimize damage, and reduce costly downtime with a custom storm readiness plan from United Water Restoration. Our experts offer free building inspections and tailored preparation strategies designed to safeguard your property’s unique vulnerabilities.

To make things even easier, we’ve created a storm preparation checklist to help you stay organized and ready for whatever comes your way.

Call us today to schedule your complimentary consultation—let’s build a plan that keeps your building safe, secure, and storm-ready.

Pre-Storm Preparation Checklist

1. Schedule a Building Inspection (Free with UWRG)

• Assess vulnerable areas: roof, windows, doors, and basement.
• Review HVAC, electrical, and plumbing systems.
• Plan emergency access and equipment needs (e.g., extractors, air movers).
• Gather all documents needed to speed up emergency work, like vendor packages, W-9s, and Certificates of Insurance (COIs).
• Gather important contact information from building staff.
• Share UWRG emergency contact list.
• Image documentation.
• Access to floor plans.
• Drone video and images documentation (must sign a preferred vendor agreement prior to drone inspection).

👉 Contact UWRG for a complimentary consultation to build a customized emergency plan.

2. Create & Share a Storm Response Protocol

Every property is different—which is why no two storm response plans should be the same. At United Water Restoration Group, we provide custom-built emergency protocols tailored specifically to your building’s structure, occupancy, and vulnerabilities. This plan is developed during an in-person consultation with one of our experienced business developers to ensure all details are accurate and actionable.

Your Personalized Storm Response Protocol includes:

• Building-Specific Emergency Checklist
• Critical Infrastructure & Shut-Off Map
• Emergency Contact Directory
• Exclusive Partnership Agreement
• Guaranteed Response Time During Storm Events
• A Dedicated Point of Contact for Your Property
• List of Preferred Vendors for Seamless Emergency Workflows

3. Protect Critical Systems

• Elevators: Post signage at elevator access points warning of shut-off procedures. Confirm emergency power status for each unit.
• Pools & Spas: Check that drain systems are functional. Secure pump rooms, chemicals, and filtration systems against flooding.
• Generators: Conduct a load test and confirm fuel levels are at maximum capacity. Arrange fuel delivery contracts in advance.
• Roofing Systems: Schedule pre-storm inspection for weak points or loose materials that may dislodge.

4. Interior & Equipment Protection

• Move electronics, documents, and valuables above the ground floor.
• Elevate HVAC and IT equipment.
• Apply waterproof sealants and shut off non-essential gas/electricity if advised.

5. Stock Emergency Supplies

• Sandbags, tarps, duct tape.
• Flashlights, batteries, and first-aid kits for staff.
• Check fuel and function of backup generators.

6. Mold & Water Mitigation Readiness

• Document water-intrusion-prone areas.
• Pre-arrange post-storm cleanup with UWRG.
• Ensure dehumidifiers and air movers are on hand.
• Develop a mold response protocol.

7. Review Insurance Coverage & Keep Records

• Confirm that storm and flood damage are covered.
• Know your deductible—named storms often carry higher costs.
• Keep detailed photos/videos before and after the storm.
• Save evacuation receipts and power outage records.
• Understand policy deductibles and storm exclusions in advance.
• Be proactive and persistent—written communication is key.

8. Emergency Communications Plan

• Maintain updated contacts for tenants, vendors, and emergency services.
• Establish a clear chain of command.
• Distribute and display emergency procedures in common areas.

9. Vendor Coordination & Preferred Status

• Sign a Preferred Vendor Agreement with United Water Restoration for priority access during high-demand periods.
• Coordinate with critical vendors (e.g., elevator, plumbing, electrical, HVAC) to confirm availability after the storm.
• Ensure up-to-date COIs and vendor contact lists are accessible in digital and printed formats.
• Conduct a vendor readiness call 72 hours before anticipated landfall to confirm protocols.

Post-Storm Recovery Steps

1. 👉Call UWRG for immediate response:
   866-408-4070 (24/7 Emergency Line)
    www.unitedwaterrestoration.com
   Offices in Sarasota, North Port, Naples, and Pompano Beach
2.  Document All Damage
   • Take photos/videos of every affected area and item
   • Don’t discard damaged property until it’s fully documented
3.  Notify Insurance Provider
   • Submit a claim and “proof of loss” as soon as possible
   • Log all communications with your adjuster
4.  Mitigate Further Damage
   • Use tarps or boards to protect exposed areas
   • Keep receipts for any temporary repairs or services
5. Follow Up in Writing
   • Email recaps of adjuster conversations to maintain documentation

When the storm passes, United Water Restoration Group of South Florida is ready to respond. We provide 24/7 emergency water damage restoration, structural drying, and mold remediation to prevent further damage and protect tenant health. Our storm damage recovery services also include emergency tarping, board-ups, leak detection, and content cleaning, with full support for insurance documentation and the claims process.

For large-scale events, our Commercial and Large Loss Divisions ensure seamless coordination and recovery for multifamily, commercial, and high-value properties. Whether it’s trauma cleanup, temporary repairs, or full reconstruction, our certified technicians are equipped to handle every aspect of restoration with care and urgency. We even offer biohazard cleanup, commercial carpet care, and post-storm renovations—all under one roof.

United Water Restoration Group is your single-source partner before, during, and after the storm, and we’re here when you need us most! Call us today at 1-800-976-6076.

Why Choose UWRG?

• Local Florida Experts– We know hurricane season and how to prep for it.
• Free Storm Prep Consults– Building inspections + custom readiness plans.
• 24/7 Emergency Response– Fast action when every minute counts.
• Full-Service Restoration– Water, mold, and structural recovery—start to finish.
• Property Manager Focused– We simplify storm planning and streamline recovery.